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Home » Training And Tutorial » Mastering WhatsApp: Essential Tips and Tricks for Users in the United States
Mastering WhatsApp: Essential Tips and Tricks for Users in the United States
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- calendar_month Thursday, 11 Sep 2025
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WhatsApp has become an essential tool for communication, offering a blend of privacy, convenience, and functionality. Whether you’re using it for personal chats or business purposes, there are numerous features that can enhance your experience. In this article, we’ll explore some of the most useful tips and tricks to help you make the most of WhatsApp.
How to Message Someone Without Adding Them to Your Contacts
One of WhatsApp’s more annoying quirks is that you have to add someone to your contact list before you can send them a message. But if you’re just exchanging a few messages to make an appointment, you might not want to go through the trouble of adding someone to your contacts. Fortunately, there’s a way around it!
To send a message without adding someone to your contacts, copy and paste this WhatsApp API link into your phone’s browser: https://api.whatsapp.com/send?phone=country code + phone number. For example, if the person’s WhatsApp number is 3001 3636, enter the following into your browser: https://api.whatsapp.com/send?phone=85230013636 and a prompt will ask you “Do you want to open this page in WhatsApp?”. Tap “Open” to open up a chat room in WhatsApp. Now you can send a message to the number without adding it to your contacts.
Disappearing Messages
In November 2011, WhatsApp launched the Disappearing Messages function, which can be used with both personal and business versions of WhatsApp. When enabled, any messages you receive will be automatically deleted after 7 days. This is a great way to keep your chat history tidy and alleviate concerns about WhatsApp permanently saving conversations.
In a private chat involving two users, only one user needs to enable Disappearing Messages to activate automatic message deletion after 7 days; in a group chat, only Administrators can enable or disable this function.
View Once Photos and Videos
WhatsApp introduced the View Once Photos and Videos function to protect private information. When enabled, the photos and videos that you send can only be viewed by the recipient once. Once the recipient opens an image or video, it will disappear from their chat, and it will be labeled “Opened” in the chat, preventing any mishaps from occurring.
Speed Up Audio Playback
Some people enjoy recording very lengthy voice messages, but others can’t stand listening to them. The good news is that WhatsApp recently added a playback speed function which allows users to choose from three playback speeds: 1x, 1.5x, and 2x. The option to select playback speed will appear when users are playing or listening to voice messages.
Bold, Italics, and Strikethrough Text
You can change the format of WhatsApp font to express yourself more clearly. For example, if you want to remind a coworker to delete the phrase “Quick Reply” and change it to “Automatic Reply,” changing the font format could come in handy!
- Bold text: Add “*” before and after the text you would like to make bold.
- Italics: Add “_” before and after the text you would like to make italics.
- Strikethrough text: Add “~” before and after the text you would like to make strikethrough.
Real-time Location Sharing
When your friend or family member becomes helplessly lost and has no idea where they are or how to get to a rendezvous point, WhatsApp’s “Share Live Location” function can save the day. This function allows users to share their current, real-time location with an individual or group for a designated amount of time (15 minutes, 1 hour, or 8 hours). This will make it absolutely clear where someone is and help you to go find them, or show them how to get to where you are.
Deleting Messages
WhatsApp allows users to delete messages within 1 hour of the time the message was sent. Sent messages can be deleted from individual or group conversations, and you also have the option of deleting a message from other users’ devices.
Once an hour has passed, you can only delete messages from your own device. Within 60 minutes of the time a message was sent, tap and hold the message you would like to delete, then press Delete. You will be asked to choose whether to delete the message from the devices of other users or just from your own device.
Starred Messages
If you want to locate a specific message in a chat, in addition to using WhatsApp’s chat search function, you can also Star messages to look them up later. To Star a message, press and hold it and then tap the star icon at the top of the screen. To view messages that have been starred, open up WhatsApp’s Settings menu and tap Starred Messages. Of course, you can also tap on a private or group chats to view a specific Starred Message.
Send Full-sized Photos
To conserve data and storage space, WhatsApp automatically compresses images and videos that users send. Unfortunately, this can cause a massive drop in image quality, which has led a lot of users to ask their friends to send images and videos via AirDrop. But if not all of your friends use iPhones or if someone forgets to share photos immediately, will you be forced to accept low-quality images?
Not quite. To send high-quality images and videos, just select WhatsApp’s Document function instead of the Gallery function. But there’s a catch. You will be unable to select files stored in iPhone’s gallery, so you will need to first sync the images or videos you want to send on a cloud drive (like Google Drive, iCloud, OneDrive, etc.) or the “My iPhone” folder to send the original images or videos to a WhatsApp contact.
Easy Sound Recording
Most people are probably familiar with WhatsApp’s voice recording function, but it can get annoying constantly holding down the record button if you’re recording a lengthy message. It turns out there’s an easier solution. While recording a message, just press and hold the microphone icon and swipe upward to enable hands-free recording. When you’re done recording, tap Send to complete sending the message.
Speech to Text
To enable Speech to Text in WhatsApp, use a free third-party app called “Whats up for WhatsApp.” To get started, install the app and make sure the language settings are set to the desired language, then open a WhatsApp conversation and forward a voice recording to Whats up for WhatsApp. The app will display a transcription of the recording. It can also handle simple translations!
Read Messages Without Replying
Most WhatsApp users are probably aware that, if you disable WhatsApp’s Read receipts, blue checkmarks will no longer appear next to messages that have been read. Only a gray checkmark will be visible. So the person you are chatting with will be unable to know whether you have read a message or not. Unfortunately, the unread message notification will also disappear from the chat, which runs the risk of your partner opening your phone and discovering all the messages you have read but haven’t replied to – how terrifying!
If you use the following trick, you can read messages and not reply without removing a message’s “Unread Message” label.
For iPhone Users!
The first option is to read new messages from the background of a locked screen.
Another option is to press and hold the chat column for a few seconds and WhatsApp will open a preview, allowing you to read the message content. Release the message after reading and you can return to the WhatsApp chat page, but the “Unread Messages” label will still be there.
For Android Users!
Android users can use the WhatsApp Widget to preview unread WhatsApp messages on their home screen. Just add the WhatsApp Widget to an empty place on your home screen and you can read new messages in reverse, without ever being discovered. Of course, the “Unread” label will also remain next to the WhatsApp messages.
WhatsApp Groups
@ People in WhatsApp
Sometimes when life gets a little busy you might find yourself ignoring group chats. But there may be some messages that you need to reply to or which are still relevant to you and require your attention.
WhatsApp’s newly released function allows users to specify which user to @. In other words, if someone mentions you or replies to your message, an “@” symbol will be visible next to your name in a WhatsApp group chat. So you won’t miss those important messages!
Privately Reply to Messages
You can also reply privately to messages from users in WhatsApp groups using the “Reply privately” function. Using this function is simple. Just press and hold the message you want to reply to in the group, and then tap “Reply privately.” The message from the group chat will open up in a private chat to that user. Just type your reply and hit send.
Privacy Functions
No doubt we’ve all experienced being dragged into a strange WhatsApp direct sales group by someone we don’t know. Sure, you can block them and delete the group, but it’s a bit of a hassle to do that repeatedly. One solution is to adjust WhatsApp’s privacy settings, and change the “Who can add me to groups” setting to “My contacts” or “My contacts except…” If the person attempting to add you into a group is not your contact, the system will send you a request which you must accept within 72 hours in order to join the group.
Restrict Messages
Lots of company departments also communicate using WhatsApp, which has led to the creation of lots of different groups dedicated to specialized topics. Sometimes these groups add members who they think will be interested so they can make important announcements. If you want to make a WhatsApp group into a dedicated announcement group, then adjust the settings so that only the Admins can send messages and voila – you’re good to go! Just set the WhatsApp contact who will send messages the role of Admin, then go to the group’s Settings and adjust the “Send messages” option to “Only admins.”
Invitation Links
For work purposes, some departments may only want certain employees to become WhatsApp group admins, but these employees might not have the contact info of all the other employees, so adding new members becomes tricky.
An easy solution to this problem is to use group invitation links. If a group admin sends non-admin users a link to join the group, any WhatsApp user can join the group via the link, without additional approval from the admin.
WhatsApp System — Dark Mode
Mobile devices can be set to run fully in Dark Mode, but what about apps like WhatsApp and Facebook? Of course, they can too!
But WhatsApp’s Dark Mode cannot be activated through its settings. To set Dark Mode, go to your phone’s System settings and enter “Screen and Brightness,” then select a dark color as the theme to set the entire phone to Dark Mode. WhatsApp will now automatically switch to a dark background.
Change Your Phone Number
Your WhatsApp account is linked to your phone number. If you want to change your phone number, open up WhatsApp’s Settings > Account > Change number, then enter both the old number and the new number. WhatsApp will send a verification code to the new phone number. Complete the verification and your WhatsApp number will now be updated. You may also see a WhatsApp notice of “Your contact has changed their number” suddenly appear, which indicates that you have successfully changed your number.
Find Out Who You Talk to the Most
Which contacts do you chat with the most? Use WhatsApp’s hidden Settings function, “Storage and data” to view rankings of how much storage contacts are using on your device, from most to least. The person at the top of the list is your BFF!
Special Notifications
WhatsApp has lots of notification sounds. Users can set special notification sounds for important contacts or groups. When you’re too busy to check your phone, a specialized tone will alert you that you have received an important message, so you can reply more quickly. Just tap the name of a contact or group in a chat and set your preferred notification sound in “Background image and sound.”
Deleting Files
After using WhatsApp for several years, lots of chats and conversations will have been stored on your device, which can use up loads of space. But “Clear chat” will delete all conversations, images, and videos. If you just want to delete images and videos to clear up more space, go to WhatsApp Settings > Storage and data > Storage use > Manage, to select the files types you want to delete.
Open Two WhatsApp Apps at the Same Time
In addition to the personal version of WhatsApp most of us use, WhatsApp has also released a business version of the app, WhatsApp Business. Users can register for a WhatsApp Business account, and use it separately and at the same time. Even though WhatsApp and WhatsApp Business are both loaded onto the same device, they will operate as separate apps, so there’s no need to worry about mixing up clients and friends.
Check if a Phone Number is Linked to a WhatsApp
Do you want to find out if someone has a WhatsApp account? Just use WhatsApp’s directory function to check whether a number is registered to a WhatsApp account.
Open WhatsApp, and tap “New chat” in the upper right corner of the “Chats” page, select “New contact,” and enter a phone number into the “Phone number” section. Remember to include the area code.
If the number is registered to WhatsApp, a green checkmark will appear on the right side of “Phone number,” and text will indicate that there is a “WhatsApp account.” Otherwise, the message “This user is not on WhatsApp” will be shown.
FAQs
What is the WhatsApp Bulk Message Sender Chrome Extension and how does it work?
The WhatsApp Bulk Message Sender Chrome Extension is a tool that allows users to send multiple messages to different contacts simultaneously. It works by integrating with WhatsApp Web, enabling users to schedule and send bulk messages efficiently.
Who can benefit from using the WhatsApp Bulk Message Sender extension?
Business owners, marketers, and customer service teams can benefit from using the WhatsApp Bulk Message Sender extension. It helps in reaching out to a large audience quickly and efficiently.
How can the WhatsApp Bulk Message Sender extension help increase my marketing reach?
The extension allows for mass messaging, which can significantly increase your marketing reach. By sending personalized messages to a large number of contacts, you can engage more customers and boost conversions.
What are the benefits of WhatsApp marketing?
WhatsApp marketing offers direct customer engagement, high conversion rates, and personalization at scale. It allows businesses to connect with their audience in a more personal and effective manner.
How can I avoid WhatsApp policy violations while using the extension?
To avoid policy violations, ensure that your messages comply with WhatsApp’s terms of service. Avoid spamming, use opt-in lists, and provide value in your messages.
How can I improve message personalization?
Use the extension’s features to customize messages with recipients’ names, preferences, and other details. Personalized messages tend to have higher engagement rates.
How can I boost my WhatsApp campaign conversion rates?
Focus on creating compelling and relevant content, use clear call-to-action phrases, and monitor your campaign performance to make necessary adjustments.
Conclusion
WhatsApp is a powerful tool that can greatly enhance your communication and marketing efforts. By leveraging its various features and tools, you can build meaningful customer relationships and grow your business. Start exploring the features today and take your WhatsApp experience to the next level.
If you have any questions or need assistance with our software, please contact the admin at Support WA Number.
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- Author: ninjawasenderpro
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